AI for construction companies in Miami. Real-time visibility into every project.
You're managing 5-10 projects simultaneously. One is running fine. One is over budget by 12% and you just found out. One has a subcontractor three weeks behind schedule. You won't know the exact financial impact until the project closes. This is construction in Miami. Nobody has real-time visibility until it's too late to do anything about it.
AI consulting for Miami construction companies consolidates scattered project data. Excel trackers, WhatsApp threads, scheduling tools, into live operational dashboards. Work-Smart.ai builds on-site in South Florida. Fixed-fee diagnostic and fixed-fee build engagements.
Four problems every Miami contractor knows.
All solvable. Not by buying new software. By making the software you already have visible and connected.
Cost visibility
You bid a job at $800K. As the project progresses, things change. Material prices go up. Change orders get issued. By the time the project closes, you know the final margin. Until then, you're flying blind.
Schedule visibility
Your project manager is on-site. The subcontractor is on-site. You're in the office. "We're on track" means their phase is on track. Three other phases haven't started yet, and you won't know they're behind until you miss the deadline.
Subcontractor management
One sub is reliable and always finishes on time. One consistently runs 10% behind. When bidding future work, you need to know which subs are profit-killers. Right now, you know this from memory. You should know it from data.
Equipment utilization
You have $2M in equipment across five projects. You're paying for equipment sitting idle on one job because another has higher priority. Is the payment allocated to the right project? Who authorized moving it?
Capataz, a real-time operations system for a Miami construction company.
I worked with a general contractor in Miami managing multiple concurrent projects. 650 employees across multiple job sites. Every project had a different PM. Every PM used the project management system differently. Cost tracking was split between the accounting system and a spreadsheet nobody trusted.
The system I built for them is called Capataz. Here's how it came together:
Data audit and consolidation.
We connected their Procore system to their accounting system. Change orders flow automatically. Labor data syncs. Equipment assignments track across both systems. Manual reconciliation eliminated.
Command center dashboard.
A live dashboard the CEO and project managers check every morning, every active project's status, budget, costs to date, projected final cost, variance, schedule, subcontractor performance, equipment utilization. Monday meetings dropped from two hours to 20 minutes.
Automation and alerts.
Weekly reports generate automatically. When variance shows up, the system flags it in real time with context: what's off, by how much, and what your options are. Not 100 alerts. Flagged on problems that matter.
Retained operations.
Ongoing support, monthly updates, ad-hoc analysis when new projects start. The system adapts as your operations grow.
The payoff was real. One cost overrun that would have silently become a six-figure loss was caught and corrected before it cascaded. The project went from "we're going to lose $180K on this job" to breaking even. For a company operating on 3-5% margins, that's the difference between a profitable quarter and a loss.
Timeline: 6 months. Cost: fixed-fee build. Payback: one caught problem.
Construction is a relationship business. You walk a job site. You meet the team.
I work in-person with construction companies. I've walked job sites in Brickell, Wynwood, Doral, Coral Gables, and throughout Miami-Dade and Broward. I've seen the bilingual realities. English-speaking management, Spanish-speaking field crews. I've seen how communication happens on WhatsApp because that's what works on a job site.
Remote consultants miss this context. They build systems that work in theory but don't fit the reality of how a Miami construction company actually operates.
I show up. I see the problem. I build something that fits the reality, not a template that fits a consultant's pitch deck. And when something breaks, and something always breaks in a new system. I'm there the same day. Not "we'll schedule a call next week." Same day response.
The AI Ops Audit for construction. Fixed fee. 2-3 weeks.
Most Miami contractors find they need to start with data consolidation and a real-time dashboard. Some need cost variance detection first. Some need equipment tracking. The audit tells you what makes sense for your specific situation.
Discovery
We map your entire data environment. Where does project data live? Cost data? Subcontractor information? Equipment tracking? Labor tracking? We identify which systems you have, how they communicate (or don't), and where the biggest gaps are.
Analysis
We analyze the cost of these gaps. How many hours per week are spent reconciling data? What problems are you missing because data isn't connected? What's the margin impact of not knowing real-time project status?
Roadmap
We deliver a specific roadmap. Which systems get connected first. What gets built when. What tools we use. What it costs. What the timeline is. What the payoff is. Fixed-fee. No surprises.
You'll know the exact cost and timeline before we start building. Fixed fee. No surprises. And you'll understand exactly what's changing and why.
Frequently Asked Questions
For a contractor with 5-10 active projects, one accounting system, and one project management system: a focused fixed-fee foundation build. For a larger contractor with 15+ projects, multiple accounting systems, and legacy systems that need integration: a larger fixed-fee build. The AI Ops Audit (a fixed-fee 2-4 week diagnostic) is the first step and gives you the exact number for your situation.
6-12 weeks depending on how many systems we're integrating and how clean your data is. You're working in production the entire time, not waiting until week 12 to see something. By week 4, you typically have the dashboard live and working.
That's typical for construction. We train on the job, not in theory. Your project managers use the real system to answer real questions they have every day. They learn while doing. By the time the system officially goes live, they've been using it for three weeks.
Yes. I work throughout Miami-Dade, Broward, and Palm Beach. Whether you're in Doral or Brickell, I can help.
Yes. We can integrate with Procore, Sage, Foundation, or whatever systems you're using. Older systems require more manual integration work and cost more. But it's doable.
The dashboards, reports, and communications can be bilingual. Your project managers see English. Your field crews can see Spanish. We build for the reality of how your team actually works.
Yes. Most contractors start with cost tracking and the command center dashboard. Then they add equipment tracking. Then subcontractor performance monitoring. You can phase it in based on what's highest priority for your business.
Most construction companies came in thinking they needed new software. They actually needed their existing systems to work together.
The AI Ops Audit is designed specifically for construction. Two to three weeks. We show you exactly which systems need to connect, what that costs, and what changes.